Find out how to submit an amendment to your approved project
An amendment is a modification to the original approved project, including changes to research personnel. Some modifications may be so significant that a completely new application is required. Contact Human Ethics at REI if you are unsure whether an amendment request is appropriate.
1. Create amendment request
A request for amendment is created in Themis. The Themis guide below gives detailed instructions.
2. Prepare a signed copy
A signed copy of the Request for Amendment is also required.
- Log-in to Themis and Select the appropriate Application Version
- Click on the Printable Summary Report hyperlink on the top left of the screen.
- A PDF version of the Amendment will display ready for saving or printing
Before submitting also include any other documents that have been revised as a result of the amendment (e.g. Plain Language Statement, consent form, questionnaire). Highlighting any changes in yellow may assist the review.
3. Who do I send it to?
If the amendment is associated with a Minimal Risk project or a Project-Within-Program, and presents no additional risks, then it can be considered and approved by the HEAG. All other amendments should be submitted initially to your HEAG for endorsement, and then forwarded to the relevant HESC for approval.
4. When do I send it?
Amendments to HEAG-approved projects can be submitted at any time. Those intended for review by a HESC should be submitted to coincide with the relevant meeting deadline.
5. What happens next?
Keep a copy for yourself and await notification of the outcome of the HEAG or HESC review.