Complete an animal ethics AEC report

Any animal ethics application that has been approved has annual reporting obligations. The researcher or teacher who is listed as the primary contact will receive an email notification advising them that an annual report is due. Any application that has a report due will also display in the 'annual reports due' section of the 'animal ethics workbench'.

To complete an Animal Ethics Committee (AEC) report:

1. Log in to Themis using your UOM research self service responsibility.
2. Select the 'AE annual report workbench' function listed under the 'ethics' section. The 'AE annual report workbench' will display.
3. Click the 'update' icon for the annual report you wish to complete. The 'AEC report' screen will display.
4. Specify the project activity to indicate whether you are reporting on a continuing, completed, or never commenced project.

After reviewing your annual or final report, the AEC may require you to update or modify the information for clarification. In this case, the AEC administrator will update your report status to 'queried post review' and you will receive a notification.

Report on a continuing project

To report on a continuing project:

1. Use the drop-down list to specify whether animals have been used. If you select 'no animals used', the reporting process is complete. The report will be finalised and submitted to the AEC administrator for review. If you select 'animals used', click 'next'. The 'progress report' screen will display.
2. Use the free text field to summarise the project progress to date.
3. Use the drop-down list to indicate whether there were any unexpected adverse effects on the animals used. If you select 'yes', enter the details.
4. Complete the table to indicate the number of animals used, then click the 'calculate totals' button.
5. Enter any further comments regarding the project progress.
6. Click 'submit'. The report will be sent to the appropriate AEC administrator for review and the status will update to 'submitted'. If you are not ready to submit your report at this time, click the 'save' button. The report will remain on your workbench with a status of 'in progress' for you to return to at a later date.

Report on a completed project

To report on a completed project:

1. Click on the 'next' button to advance to the 'final report' screen. A free text field will display for you to summarise the project progress.
2. Use the drop-down list to indicate whether you achieved your project aims. If you select 'no', enter details.
3. Use the drop-down list to indicate whether any publications or presentations have arisen from the project. If you select 'yes', enter details.
4. Use the drop-down list to indicate whether there were any unexpected adverse effects on the animals used. If you select 'yes', enter details.
5. Use the drop-down list to indicate whether any of your procedures could be modified for future projects. If you select 'yes', enter details.
6. Complete the table to indicate the number of animals used, then click 'calculate totals'.
7. Use the drop-down list to indicate whether the number of animals used varied from the approved number. If you select 'yes', enter details.
8. Enter any further comments regarding the project progress.
9. Attach any supporting documentation to your report.
10. Click 'submit'. The report will be sent to the appropriate AEC administrator for review and the status will update to 'submitted'. If you are not ready to submit your report at this time, click the 'save' button. The report will remain on your workbench with a status of 'in progress' for you to return to at a later date.

Report on a project never commenced

To report on a project that never commenced, click 'next' to finalise your report. The report status will update to 'finalised'.